1. Purpose: The purpose of The Learning Camp Afterschool Program is to provide a quality resource for parents that must work outside the home after the school day is over. Our mission is to provide a nurturing, safe environment where your children can relax with their peers after school. During each day children will fill their afternoon with art, outdoor play, snacks, reading time, homework help and small group activities.
  2. Ages: The ages of the children are 5 years to 13 years
  3. Special Needs: The services for special needs children is in compliance with the American Disabilities Act. We reserve the right to deny services based on the inability of The Learning Camp Afterschool to ensure safety and good health due to a child’s special physical, mental, behavioral, or emotional conditions and the limited resources available within our program.
  4. Hours: The hours of operation are 2:50 PM - 6PM Monday through Friday on days that school is in session.
  5. Weather: Should we encounter severe weather we will remain inside. We will bring children off the playground immediately should the weather include threatening storms.
  6. Acceptance in program: Please fill out registration form on The Learning Camp Afterschool website www.learningcamp.com. Please read handbook and indicate that you have done so by checking appropriate box. Please read Policies and Procedures and indicate that you have done so.
  7. Fees: Fees are $21.00 per day for one child and $12.00 per day for the second child in a family.
  8. Supervision: We are always with the children. We do a count of children at the beginning of the afternoon and match it to the number of children signed in. We do a count any time we move locations. A child must ask permission to use the rest room and a staff person holds the bathroom passes. When the pass is returned we know the child is back. Staff is with children at all times. We have no offices that take us away from the activities of the center.
  9. Behavior Policy: The Learning Camp believes in respect for each other. We will only speak to your child with respect when we need to provide discipline. Should there be a problem, your child will be given two verbal warnings to correct a behavior. There will also be a quiet time of reflection to review the incident. We will work hard with you and your child to ensure their success, but respect and kindness is imperative. Should we be experiencing any behavior problems you be advised. If the problem continues to be ongoing, your child will no longer be welcome to attend The Learning Camp Afterschool and the parent will be notified by phone and given 24 hour notice.
  10. Accidents/Illness / Emergency: When a child becomes ill or is injured during the after school program, the parent/guardian will be contacted immediately. If the parent cannot be reached our staff will adhere to the emergency contact information on your child's registration form. Please notify us immediately if changes occur in addresses, phone numbers or emergency contacts for your family. Should we not be able to reach anyone, we will call 911 for transport to needed medical facilities.
  11. Lost Children: Should a child be missing at afterschool that has a reservation, we will obtain information from school office, parent or emergency contact, patrol the grounds and confirm that parent has received their child and failed to notify us. If we are unable to locate anyone or any information, we will then call 911. We take no field trips. The children will not be transported away from the center by our staff.
  12. Transportation: Gypsum Elementary students will be in our TLC 15 passanger van with seat belts on. TLC Afterschool will take no Field Trips during the school year.
  13. Travel Rules: All Children will ride in seats with seat belts and be transported by a staff member of TLC Afterschool. Should there be an emergency of some kind, the center will be notified in addition to proper authorities and parents, depending upon the nature of the emergency . The children's files will travel with us.
  14. Releasing a child: When a child is released, the authorized person must sign the child out on our sign out sheet. No one will be released to anyone that is not on the registration form as to who may pick your child up from The Learning Camp Afterschool.
  15. Late arrivals: The Learning Camp Afterschool closes at 6PM. If you will be later than 6PM please call center number and notify staff. We will wait with your child until you arrive. Should you run late regularly, we will not be able to welcome your child in our center. Should there be an emergency and we not hear from you for 15 minutes past our closing time, we will contact others on your emergency call list to come and retrieve your child. We do not take Field trips, so no concern if a child arrives late for a group activity, all activities occur at the program location.
  16. Medications: We administer life sustaining medications only. It is recommended that children needing medication should receive it from the school nurse prior to the end of the school day or from their parents after pick up.
  17. Personal belongings: All children's belongings will be placed in a holding box of their own while at The Learning Camp Afterschool. We have many placed out each day to house children's belongings.
  18. Snacks: We distribute snacks at least twice daily. We distribute snacks at the beginning of each afternoon and at the end of homework, each day. Snacks are served in the cafeteria.
  19. Visitors: Visitors are to sign in at the front desk and notify a staff person that you are there.
  20. Complaints: Should you have a complaint against our center, please talk to anyone on staff and they will direct you to the Director. You are also welcome to phone Ann Cathcart, owner directly at 970-524-2706. We always want to know if a parent is dissatisfied so we can remedy the situation for you. If it is not resolved to your satisfaction, to register a licensing complaint contact; Office of Early Childhood, Division of Early Care & Learning, 1575 Sherman Street, 1st Floor, Denver, Co 80203 Phone 303-866-5958.
  21. Child Abuse: To report child abuse Call the Child Welfare Hot-line at 970-328-8804.
  22. Canceling our Services:Should we or the school decide that we are no longer able to provide services, everyone will be given a 90 day notice. If your child has been asked to no longer attend our program due to poor behavior choices, please see #9 regarding behavior policies. We also reserve the right to refuse to do business with any family that is rude to our staff or our directors and who repeatedly is late to pick up their child. We will do all we can to accommodate everyone’s needs, but we will stop doing so when it affects others in our program or on our staff. We will also give you a 24 hour notice.
  23. Reservations: You are welcome to make reservations on a daily , weekly or monthly basis . You do not need to commit to any time frame. Simply fill out an envelope in the school office and place it in our The Learning Camp After School Box, in each school office.  We also accept Visa and MasterCard and if you choose to not pay as you go, you will be asked to put a credit card on file for bimonthly bullings. If you need to change your plans either way on the day of a reservation please notify the center's phone directly. Brush Creek 970-471-6312. Eagle Valley 970-471-1819, Red Hill and Gypsum Elementary 970-471-9118.
  24. Questions: Any or all questions may be directed to the above number or our corporate offices at 970-524-2706.

 



Adopted September 12, 2013 (updated July 18, 2016)